The Best CPQ Software for SaaS Companies in 2025

Challenge: Why Does Your SaaS Sales Process Feel Stuck?

Sales reps spend just 30% of their time selling. The rest is lost to chasing approvals and tweaking quotes. Negotiations drag the sales cycles, demoralize the reps, and often lead to:

❌ Lost deals

❌ Unpredictable revenue 

❌ Cash flow problems 

The right CPQ simplifies quoting, streamlines approvals, aligns pricing with buyer expectations, and speeds up deal closures. The best solutions support usage-based models, multi-year contracts, and flexible billing structures.

This guide covers the best CPQ software options for SaaS in 2025 to help you close deals faster, improve cash flow, and scale predictably.

Let’s get started.👇

Factors SaaS Sales Leaders Must Consider When Selecting a CPQ Software

A good CPQ software doesn’t just support your pricing model. It aligns with how you sell and how your customers buy.

From the support for contract complexity to the integration of tools in your sales workflows, the details matter. Use this checklist to assess whether a CPQ software solution is built to support modern SaaS sales.

✅ Subscription, Renewal & Order Management - Can the CPQ software handle automated renewals, upgrades, downgrades, and multi-year contracts without manual intervention?

✅ Flexible & Multi-Dimensional Pricing - Does it support tiered, usage-based, per-seat, milestone-based, and hybrid pricing models?

✅ Seamless Tech Stack Integration - Can it connect with CRM, billing, ERP, and contract management tools?

✅ Ease of Adoption & Administration - Is it low-code, easy to configure, and manageable without ongoing IT support?

✅ Security & Compliance - Does it meet PCI, KYC, AML, and enterprise security standards for payment and contract management?

Top 5 CPQ Software for SaaS: A Detailed Comparison

Not every CPQ software is created equal. Some just help reps generate quotes. The best ones help in speeding up quote-to-cash. The right choice depends on how complex your SaaS pricing model is and what tools you already have in your sales technology stack.

Here’s a breakdown of the top CPQ software solutions for SaaS companies in 2025 and what each does best:

✔ Ratio Boost - Cash-advancing CPQ that embeds financing into quotes and eliminates upfront payment friction.
✔ Salesforce CPQ - Enterprise-grade CPQ with advanced approval workflows and deep native CRM integration.
✔ Subskribe - SaaS-focused CPQ designed for rapid quoting, usage-based pricing, and subscription flexibility.
✔ Oracle CPQ - Best for large enterprises with complex configurations and multi-system integration needs.
✔ PandaDoc CPQ - Lightweight, easy-to-use CPQ for SMBs with built-in document generation and guided selling.

Let’s explore each one by one.

1. Ratio Boost -  The Cash-Advancing CPQ Software for SaaS Companies

Traditional CPQ Software assists in generating quotes, but they don’t solve the biggest sales bottleneck: delayed revenue. Ratio Boost embeds financing directly into the quoting process, so SaaS sellers get paid upfront while offering buyers flexible payment terms.

✔ Eliminate Cash Flow Uncertainty. No more waiting months for payments.
✔ Close More Deals Faster. Reduce sales friction and accelerate sales cycles.
✔ No Workflow Disruptions. Seamless integrations with CRMs, subscription platforms, and accounting tools.

💡 Real-World Impact: Healthtech company DearDoc slashed financing approval times from days to 30 to 45 minutes, boosting conversion rates by 20 to 30%. 

Joe Brown, Founder and CEO at DearDoc, highlighted the benefit of implementing Ratio Boost:

“An unexpected advantage of Ratio Boost has been the consolidation of multiple processes, such as proposal creation, agreement management, payment collection, and contract signing into a single platform.”

With Ratio Boost, SaaS leaders unlock immediate, predictable revenue without discounting or financial risk.

🚀 Key Features and Benefits

• Embedded Financing in CPQ Workflows - Offers pre-approved financing directly in quotes, reducing objections and accelerating decision-making.
• Flexible Payment Structures - Buyers can pay monthly, quarterly, or by milestones, while sellers receive full payment upfront.
• Seamless Approvals - Speeds up the sales process by bringing all decision-makers onto a single platform, enabling real-time collaboration and eliminating back-and-forth delays.
• AI-guided Pricing Recommendations - Uses buyer behavior and deal risk data to suggest optimal pricing and terms, helping reps reduce discounts and improve win rates.
• Automated Quote-to-Cash Execution - Syncs seamlessly with CRMs, billing, and subscription platforms, eliminating manual workflows.
• Pre-Approved Payment Terms in Contracts - Embeds financing directly into agreements, reducing procurement and legal delays.
• Live Checkout Tracking for Sales - Enables sales teams to see where customers drop off and re-engage them effectively.
• Automated Renewals & Mid-Term Upselling - Allows sales to add products to existing payment plans and extend contracts effortlessly.
• Customizable Term Lengths - Buyers can opt for longer commitments during checkout.

🔗 Integration Capabilities

• Accounting: QuickBooks, Xero, Oracle NetSuite, Sage, FreshBooks
• Banking: Plaid
• CRM: Salesforce, HubSpot
• Subscription Management: Chargebee, Recurly, Chargify
• Payments: Stripe, GoCardless, ACHQ

✔️ Pros

• Eliminates cash flow delays with upfront payments
• Reduces friction in deal closures by embedding financing
• AI-guided pricing helps sales teams reduce discounts and tailor offers based on buyer risk and intent. This helps in preserving ACV
• Shifts payment risk from SaaS sellers to Ratio
• Supports any payment terms: monthly, quarterly, partially upfront with the remaining balance due in 60 days or more, etc

❌ Limitations

It is a lighter CPQ suited for SaaS companies with lower pricing configuration complexity.

🏆 Notable Clients

Motive, Drake Software, DearDoc

💰 Pricing 

Ratio Boost is completely free for sellers. Book a quick demo with the team to see it in action.

2. Salesforce CPQ

Salesforce CPQ allows users to configure products, set pricing rules, and generate quotes directly within Salesforce. To simplify this process, it offers guided selling and discount controls that help reps choose the right options quickly.

As deals progress, built-in workflows manage approvals, ensure compliance, and support partner-specific steps.

🚀 Key Features and Benefits

• AI-Driven Guided Selling - Helps sales reps navigate complex product catalogs with intelligent recommendations and automated pricing adjustments.
• Advanced Pricing and Discount Controls - Supports tiered pricing, metered services, and conditional discounts to optimize deal value while maintaining profitability.
• Automated Quote Generation - Generates accurate proposals directly within the CRM, reducing manual errors and accelerating approvals.
• Contract Renewals and Amendments - Streamlines subscription-based SaaS contracts with automated renewals, amendments, and revenue forecasting.
• Seamless CRM Integration - Built directly into Salesforce, ensuring real-time access to customer data, pricing updates, and deal progress tracking.

🔗 Integration Capabilities 

• CRM & Sales: Salesforce Sales Cloud
• E-commerce & ERP: Salesforce Revenue Cloud, Partner Relationship Management

✔️ Pros

• Works natively within Salesforce, eliminating data silos.
• Supports flexible pricing models, including usage-based and tiered structures.

❌ Limitations

• Requires significant setup and customization.
• Advanced features come at a higher cost.

🏆 Notable Clients

Fisher & Paykel

💰 Pricing 

Salesforce Revenue Cloud charges $200/user/month (billed annually) and includes CPQ, product catalog, transaction management, and contract lifecycle features.

3. Subskribe CPQ

Subskribe CPQ is built for SaaS companies that need to move fast while handling complex pricing with ease. It lets teams generate quotes in seconds, even with recurring, usage-based, or tiered models.
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As quotes are created and reviewed, built-in metrics like ACV and ARR provide visibility into deal value and impact. CRM integrations and a collaborative sales room ensure every stakeholder stays aligned through to close.

🚀Key Features and Benefits

• Advanced Quoting - Quickly generate complex quotes, including ramp deals and amendments, in under 30 seconds.
• Approval Automation - Streamline deal closures with structured workflows, approval groups, and real-time notifications.
• Flexible Discounting - Apply tiered, line-item, and order-level discounts to craft competitive deals.
• Subscription Management - Easily handle upsells, cross-sells, and renewals, with the ability to clone orders in a single click.
• Customizable Order Forms - Modify terms, branding, and templates easily, exporting documents in PDF or DOC formats.

🔗 Integration Capabilities 

Salesforce, HubSpot, Slack, DocuSign

✔️ Pros

• Enables sales reps to generate complex quotes in under 30 seconds
• Supports multiple pricing models, including usage-based and tiered pricing

❌ Limitations

• Limited integration options outside of Salesforce and HubSpot
• Primarily designed for SaaS companies, making it less ideal for other industries.

🏆 Notable Clients

BigID

💰 Pricing 

Subskribe offers three plans: CPQ, Billing, and Quote-to-Revenue.

The CPQ plan includes quoting, discounting, subscription management, and support for complex pricing models. The Quote-to-Revenue plan combines CPQ, Billing, and Revenue Recognition into one unified platform. The Billing plan does not include CPQ.

To get exact pricing for the plans, contact the Subskribe sales team.

4. Oracle CPQ

Oracle CPQ is a cloud-based solution that helps sales teams quickly configure complex products, apply real-time pricing, and generate accurate quotes. It streamlines the quoting process with guided selling, subscription ordering, and automated approvals.

With native CRM and ERP integrations, Oracle CPQ connects quoting to downstream systems to accelerate the quote-to-cash cycle.

🚀 Key Features and Benefits

• Automated Configurations - Ensures accurate and functional product configurations with built-in intelligence, reducing quoting errors.
• Guided Selling - Provides structured steps for sales reps to identify customer needs and recommend the best product configurations.
• Real-Time Pricing & Discounts - Offers AI-powered price optimization, multi-tier pricing, and real-time discounting to maximize margins.
• End-to-End Integration - Seamlessly connects with CRM, ERP, and e-commerce systems, improving operational efficiency.
• Dynamic Workflows & Approval Automation - Speeds up sales cycles by automating deal approvals and contract management.

🔗 Integration Capabilities

• CRM: Salesforce, Oracle Sales Cloud
• ERP: Oracle E-Business Suite, JD Edwards, SAP, Infor LN, Microsoft

✔️ Pros

• AI-powered pricing and discounting optimize deal profitability.
•  Deep integration with over 20 ERP and CRM platforms.

❌ Limitations

• Requires additional setup for advanced AI-driven pricing optimization.
• It can be complex to implement and configure for smaller teams.

🏆 Notable Clients

AirBorn, Cohu

💰 Pricing 

Oracle CPQ is priced at $240 per user per month. For additional services or enterprise needs, contact the Oracle sales team.

5. PandaDoc CPQ

PandaDoc CPQ helps sales teams generate accurate, tailored quotes directly within Salesforce. 

To support this, guided selling and pricing rules ensure every quote includes the right products at the right price, without errors or delays. Built-in approval workflows and two-way CRM integration align everything from quote creation to the final signature.

🚀 Key Features and Benefits

• Automated Quoting - Generates accurate, policy-compliant quotes by pulling product details directly from preconfigured catalogs.
• Integrated Sales Workflow - Combines CPQ with eSignatures and deal rooms to manage the entire sales cycle within a single platform.
• Dynamic Pricing & Rule Engine - Automates price calculations, discounts, and product bundling to eliminate quote errors.
• Real-Time Buyer Insights - Tracks quote engagement and buyer activity, providing actionable data to improve deal conversions.
• CRM Integrations - Seamlessly connects with Salesforce and HubSpot to streamline deal management without switching platforms.
• Step-by-Step Guided Selling - Helps reps configure deals efficiently using predefined sales playbooks.

🔗 Integration Capabilities

• CRM: Salesforce, HubSpot
• Payments: PayPal, Stripe

✔️ Pros

• Simplifies quoting by automating product selection, pricing, and document generation.
• Reduces errors with preconfigured pricing rules and approval workflows.

❌ Limitations

• Limited advanced pricing models compared to enterprise-grade CPQ solutions.
• Best suited for SMBs rather than highly complex enterprise sales processes.

🏆 Notable Clients

ChiliPiper, Luigi’s Box

💰 Pricing 

PandaDoc CPQ has three pricing plans: Starter, Business, and Enterprise.

The Enterprise plan is the only plan that includes CPQ features, with pricing available on request. For more details, contact PandaDoc sales for a custom quote.

You’ve seen how the top CPQ tools compare. But for SaaS companies that want to accelerate deal flow, offer flexible payment terms, and still collect full contract value upfront, Ratio Boost is the only platform purpose-built to deliver all three.

Why Ratio Boost is the Best Cash-Advancing CPQ Software for SaaS

If your CPQ slows the sale instead of speeding it up, it’s part of the problem, not the solution.

Ratio Boost is the cash-advancing CPQ built for modern SaaS sales. It combines quoting, billing, embedded financing, and AI-powered sales intelligence into one platform. Teams close faster, buyers get flexibility, and sellers collect the full contract value upfront.

Here’s what sets Ratio Boost apart:

🔹 Real-time buyer visibility
Sales teams can see exactly where prospects pause or drop off, allowing them to re-engage before deals stall.

🔹 Upfront cash with zero risk
Sellers are paid in full immediately. Ratio manages collections and takes on default risk.

🔹 AI-powered selling
Co-Pilot delivers pricing recommendations, close probability insights, and next-best actions to help reps win faster.

🔹 Capital that scales with you
With a $411 million funding pool, Ratio can advance cash on as many contracts as your team closes.

🔹 Seamless integration
Works with your existing CRM, billing, and subscription tools without disrupting workflows.

That’s why companies like Bigtincan use Ratio Boost to streamline sales and unlock predictable revenue.

"Ratio is helping us transform the purchasing experience. We see many ways to sell more deals faster - we do it by speeding up the procurement process for our customers. And we collect upfront no matter how the customer pays."
— David Keane, Founder & CEO @ Bigtincan

Want to see how Ratio Boost can speed up sales and maximize revenue?Eliminate slow quotes and stalled deals with a seamless CPQ solution. See Ratio Boost in action. Request a demo today!

CPQ Software for SaaS - Your Top Questions Answered

1. What Questions Should I Ask When Selecting a CPQ Vendor?

1️⃣ Does the CPQ support subscription-based, usage-based, and hybrid pricing models?

2️⃣ Can the CPQ offer embedded financing options directly in the quoting process?

3️⃣ How easily does it integrate with our CRM, billing, and ERP systems?

4️⃣ What level of automation does it provide for approvals, pricing, and renewals?

5️⃣ Does the CPQ offer real-time deal tracking and customer checkout insights?

6️⃣ How does it handle complex discounting, bundling, and upselling?

7️⃣ Does it support multi-tiered approval workflows and contract automation?

8️⃣ What security and compliance standards does the CPQ meet?

9️⃣ What kind of reporting and analytics does it offer for sales and finance teams?

🔟 What’s the implementation timeline and level of ongoing support?

2. How is Ratio Boost Different From Traditional CPQ Solutions?

Traditional CPQ systems configure quotes and apply pricing rules. Ratio reimagines CPQ as a closing and revenue engine built for modern SaaS. With Ratio, you can:

📌 Offer Flexible Payment Terms at the Point of Quote
Let buyers pay monthly while you collect the full contract value upfront. Built-in BNPL removes delays and financing friction.

🧠 Use AI to Optimize Pricing and Risk in Real Time
Leverage buyer behavior and risk data to tailor quotes dynamically. Close more deals at higher margins.

🛒 Deliver a B2C-Like Checkout Experience
Replace static PDFs with an interactive checkout where buyers choose terms, sign, and pay in one flow.

🔁 Manage the Full Subscription Lifecycle in One System
Handle renewals, upgrades, cancellations, and usage billing natively with no need for third-party tools.

⚙️ Streamline the Entire Quote-to-Cash Process
Quote, finance, bill, and collect from one platform. Eliminate handoffs and speed up cash flow.

✅ Get Paid Upfront Without Taking on Credit Risk
Buyers pay over time. You get paid on day one. Ratio carries the credit risk so you don’t have to.

3. Can Ratio Boost Handle Mid-term Subscription Changes and Upgrades?

Yes. Ratio CPQ allows SaaS companies to manage mid-term subscription changes, such as adding seats, updating features, or adjusting pricing, without needing a new contract or manual intervention.

When a customer modifies their subscription, Ratio automatically updates the quote and billing and applies any necessary payment adjustments. The seller still receives the full contract value upfront, while the buyer pays over time through integrated financing.

This flexibility helps companies capture expansion revenue more quickly, improve cash flow, and avoid the operational friction common with traditional CPQ systems.

4. What Reporting and Analytics Capabilities Does Ratio CPQ Offer?

Ratio CPQ includes built-in reporting tools that track activity across the entire quote-to-cash process. Teams can monitor quote generation, billing status, and financing adoption without relying on separate systems.

The platform also uses machine learning to surface deal-level insights, including churn risk and willingness-to-pay, based on buyer behavior during checkout. This enables smarter pricing decisions and more accurate risk assessment.

Because Ratio integrates quoting, billing, and financing in one system, sales and finance teams gain visibility into performance across contracts, enabling faster decision-making and more consistent execution.

5. Does Ratio Boost Support Multiple Product Types, Such as Subscriptions, Services, and Hardware?

Yes. Ratio Boost supports SaaS subscriptions, professional services, and physical hardware through one unified system. It adapts to different pricing models so teams can quote and close multi-product deals efficiently without relying on multiple tools.